Every feature on this page is live. Planned items are listed separately on Where Practice Ledger is headed.
Staff enter time by week, submit it for approval and can withdraw it to correct.
Partners and Admins approve the firm's time and expenses. Managers approve work on the engagements they run. Nobody approves their own work unless a small firm turns that on, and each self-approval is marked and audited.
Submit with a receipt, withdraw to correct, and approve or reject with a reason.
Hourly, fixed fee, retainer, milestone and hybrid engagements, with milestones and staff assignments.
Invoice from approved time, or by engagement for contract work. Record and reverse payments, void an invoice and produce an invoice PDF.
Discounts, write-downs and write-offs each need a reason and a second person's approval, within role limits. Reversals and write-off recoveries are tracked.
Once a month is locked, time, expenses, adjustments, voids and imports for it are refused. Admins lock and reopen months with a reason, and every change is audited.
An audit trail of every change.
Clients see their invoices, projects and documents. Your firm gives each client their access.
Bring in staff, clients, engagements, invoices and time entries from CSV or Excel, including billing history. Each import can be undone.
Every list exports to Excel.
Standard value, Revenue, Billed and Collected mean the same thing on every page, and each figure is checked to agree across pages on every release.
Profitability for every billing model, so fixed-fee and hybrid work is measured as clearly as hourly work.
Realization by client, by Client Service Partner and by billing model.
Unbilled work by client, aged by its oldest unbilled work, so stale work stands out.
Aging bands, DSO, days to pay, collection rate, write-offs and recoveries.
A retention-risk score built from seven factors, shown with the factors behind it. It needs about 12 months of history.
Utilization against each person's own target, compared with peers at the same level. Individual figures are visible only to firm leadership, the person and their manager.
Availability, assignments and gaps by person and department for the next 13 weeks.
Compare periods, follow monthly trends and save your own reports. A saved report stays private until you share it with the firm.
The Action Center turns the numbers into a short list of actions.
Stale WIP, invoices more than 60 days past due, at-risk clients and idle capacity.
Two headline figures, one for cash you can collect and one for profit at stake, shown side by side and never added together.
Each action has a suggested owner until someone accepts it, with an optional due date. Accept, snooze, mark done or dismiss with a reason. Actions resolve on their own once the problem is fixed.
A short written briefing, with every number checked against the computed figures, and a list of the actions you own.
When an action is accepted, its expected impact is frozen so it can't drift later.
Written recommendations over your firm's computed figures. Any AI text with a number of its own is refused.
Admin, Partner, Manager, Staff and Viewer. Each person sees only the actions the server allows their role.
Record who leads each office and department, and the scope each person sees by default.
Each firm's data is isolated, and that separation is checked on every release.
There's no self sign-up. We set up each firm, and your admin adds your users.
Demos run on a demo firm rebuilt nightly to today's date, with a personal link for each prospect.
Every feature here is live. Planned items are listed on Where Practice Ledger is headed.
Book a demo and we'll show you each of them on a demo firm.