Practice Ledger is time, billing and firm economics software for CPA and professional services firms of about 20 to 200 people and up. Every number traces back to the time entries, invoices and payments behind it.
Most practice management software records time and produces bills. It tells you what happened last month.
Partners still rebuild realization, unbilled work and capacity in spreadsheets. By the time the numbers are ready, the moment to act has often passed.
Practice Ledger keeps those numbers in front of you, with a short list each week of what to do about them.
Weekly timesheets, approvals by role, expenses, five billing models, invoicing and payments, with locked months and a full change history.
See time and billing →Engagement profitability, realization by client and partner, WIP aged by its oldest unbilled work, collections and DSO, utilization and 13-week capacity.
See firm economics →Each week, a short list of actions on stale WIP, overdue invoices, at-risk clients and idle capacity, each with a suggested owner.
See the Action Center →Practice Ledger is built for firms of about 20 to 200 people and up, starting with CPA firms. Managing partners, firm administrators and the partners who own client relationships use it to see how the firm is doing and where to act.
Consulting, engineering and other firms that bill for time share the same economics. Practice Ledger for CPA firms →
Optalytic is a data and analytics consulting firm. We built Practice Ledger the way we build reporting for clients: one source of truth, defined measures and no number you can't explain.
Each figure ties to the time entries, invoices and payments behind it.
Standard value, Revenue, Billed and Collected mean the same thing on every page, and they are checked to agree on every release.
The AI Optimizer writes recommendations over your firm's computed figures. Any AI text with a number of its own is refused.
We're working with a small number of founding firms. Founding firms receive founding pricing and direct input on the roadmap. Book a Demo →
Pricing is per user. Founding firms receive founding pricing. Book a demo and we'll walk you through it.
Not on your own. We set up each firm with you, so the best first step is a demo on our demo firm.
Yes. Import staff, clients, engagements, invoices and time entries from CSV or Excel, including billing history. Each import can be undone.
Not today. Both are on the roadmap.
We'll walk you through Practice Ledger on a demo firm and answer your questions.